Term | Definition | Source |
Automated Processing of Personal Data | Processing of personal data by means of computer technology | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Blocking of Personal Data | Temporary suspension of personal data processing (except where processing is necessary to rectify personal data) | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data Information System | A set of personal data contained in databases and information technologies and technical means ensuring their processing | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data Anonymisation | Actions that make it impossible without the use of additional information to determine the ownership of personal data to a specific data subject | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data Processing | Any action (operation) or set of actions (operations) performed with personal data, with or without the use of automation means, including collection, recording, systematization, accumulation, storage, rectification (updating, alteration), retrieval, use, transfer (distribution, provision, access), anonymisation, blocking, deletion, destruction of personal data | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Operator (data controller) | A state body, municipal body, legal entity or individual, that, independently or jointly with others, organizes and/or processes personal data, as well as determines the purposes of personal data processing, the composition of personal data to be processed, and actions (operations) performed with such data | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data | Any information relating directly or indirectly to an identified or identifiable individual (data subject) | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data Provision | Actions aimed at disclosing personal data to a specific individual or a specific group of individuals | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data Dissemination | Actions aimed at disclosing personal data to an indefinite group of individuals | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Computer Technology Means | A set of software and technical elements of data processing systems capable of functioning independently or as part of other systems | GOST R 50739-95 |
Personal Data Destruction | Actions that result in the irretrievable loss of personal data within the personal data information system and/or the destruction of the physical media containing such data | Federal Law No. 152-FZ of July 27, 2006 "On Personal Data" |
Personal Data Processing Carried out without the Use of Automation Means | Actions involving personal data, such as use, rectification, dissemination, and destruction of personal data, performed in relation to each data subject, which are carried out with the direct human involvement | Decree of the Government of the Russian Federation No. 687 of September 15, 2008 "On Approval of the Regulation on the Specifics of Personal Data Processing Carried Out Without the Use of Automation Means" |
List of Personal Data Processed in the Personal Data Information System “Website https://en.dom-hors.ru/”
No. | Description of Information (Category of Data Subjects: List of Personal Data) | Methods of Processing of Personal Data | Category of Personal Data | Legal Basis for Processing of Personal Data | Retention Period / Conditions for Termination of Processing |
1 | Chief Editors: full name, email address, position, information on membership in state academies of sciences, place of employment, unique author identifiers, telephone number, information on academic degree and title | mixed | other | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
2 | Employees: full name, position, information on academic degree and education | mixed | other | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
3 | Peer Reviewers: full name, place of employment, email address, information on academic degree and title, information on membership in state academies of sciences, email address, position, unique author identifiers | mixed | other | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
4 | Website visitors (readers): full name, email address, telephone number, information collected through metric programms | mixed | other | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
5 | contracting parties: position, full name | mixed | mixed | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
6 | representatives of the contracting parties: position, full name | mixed | mixed | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
7 | authors: full name, position, information on academic degree and title, information on education, unique author identifiers, email adress, telephone number, place of employment/service/sstudy, profession, bank details, identity document details | mixed | mixed | The data subject’s consent to the processing of their personal data; the data subject’s consent to the processing of their personal data permitted by the data subject for dissemination; processing of personal data is necessary for the purposes set out in an international treaty of the Russian Federation or law, to perform functions, powers and duties assigned by the legislation of the Russian Federation to the operator; processing of personal data is necessary for journalistic activities and/or lawful activities of a mass media outlet, or scientific, literary or other creative activities, provided that the rights and legitimate interests of the data subject are not violated. | Upon achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities; withdrawal of consent to the processing of personal data. |
List of Personal Data Processed in the Personal Data Information System “Accounting and Human Resources”
No. | Description of Information (Category of Data Subjects: List of Personal Data) | Methods of Processing of Personal Data | Category of Personal Data | Legal Basis for Processing of Personal Data | Retention Period / Conditions for Termination of Processing |
1 | Employees: health information, full name, year of birth, date of birth, place of birth, information on education, profession, identity document details, marital status, position, telephone number, email address, taxpayer identification number (TIN), insurance number of an individual ledger account (SNILS), month of birth, employment information (including length of service and current employment details indicating the name and settlement account of the organization), bank details, residential and registration address at the place of residence, citizenship, military service obligation, military registration information, driver’s license details, data contained in the birth certificate, social status, gender, income. | mixed | other, special categories | The Constitution of the Russian Federation; the Labor Code of the Russian Federation; the Tax Code of the Russian Federation; the Civil Code of the Russian Federation; Federal Law No. 326-FZ dated 29 November 2010 “On Compulsory Medical Insurance in the Russian Federation”; Federal Law No. 165-FZ dated 16 July 1999 “On the Fundamentals of Compulsory Social Insurance”; Federal Law No. 167-FZ dated 15 December 2001 “On Compulsory Pension Insurance in the Russian Federation”; Federal Law No. 255-FZ dated 29 December 2006 “On Compulsory Social Insurance in Case of Temporary Disability and in Connection with Maternity”; Federal Law No. 400-FZ dated 28 December 2013 “On Insurance Pensions”; Federal Law No. 166-FZ dated 15 December 2001 “On State Pension Provision in the Russian Federation”; Federal Law No. 53-FZ dated 28 March 1998 “On Military Duty and Military Service”; Federal Law No. 402-FZ dated 6 December 2011 “On Accounting”; employment contract; the data subject’s consent to the processing of their personal data. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
2 | Former employees: health information, full name, year of birth, date of birth, place of birth, month of birth, marital status, income, email address, residential and registration address at the place of residence, telephone number, taxpayer identification number (TIN), insurance number of an individual ledger account (SNILS), citizenship, identity document details, driver’s license details, data contained in the birth certificate, bank details, profession, position, employment information (including length of service and current employment details indicating the name and settlement account of the organization), military service obligation, military registration information, information on education, social status, gender. | mixed | other, special categories | The Constitution of the Russian Federation; the Labor Code of the Russian Federation; the Tax Code of the Russian Federation; the Civil Code of the Russian Federation; Federal Law No. 326-FZ dated 29 November 2010 “On Compulsory Medical Insurance in the Russian Federation”; Federal Law No. 165-FZ dated 16 July 1999 “On the Fundamentals of Compulsory Social Insurance”; Federal Law No. 167-FZ dated 15 December 2001 “On Compulsory Pension Insurance in the Russian Federation”; Federal Law No. 255-FZ dated 29 December 2006 “On Compulsory Social Insurance in Case of Temporary Disability and in Connection with Maternity”; Federal Law No. 400-FZ dated 28 December 2013 “On Insurance Pensions”; Federal Law No. 166-FZ dated 15 December 2001 “On State Pension Provision in the Russian Federation”; Federal Law No. 53-FZ dated 28 March 1998 “On Military Duty and Military Service”; Federal Law No. 402-FZ dated 6 December 2011 “On Accounting”; employment contract; the data subject’s consent to the processing of their personal data. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
3 | Relatives of employees: full name, year of birth, marital status | mixed | other, special categories | The Constitution of the Russian Federation; the Labor Code of the Russian Federation; the Tax Code of the Russian Federation; the Civil Code of the Russian Federation; Federal Law No. 326-FZ dated 29 November 2010 “On Compulsory Medical Insurance in the Russian Federation”; Federal Law No. 165-FZ dated 16 July 1999 “On the Fundamentals of Compulsory Social Insurance”; Federal Law No. 167-FZ dated 15 December 2001 “On Compulsory Pension Insurance in the Russian Federation”; Federal Law No. 255-FZ dated 29 December 2006 “On Compulsory Social Insurance in Case of Temporary Disability and in Connection with Maternity”; Federal Law No. 400-FZ dated 28 December 2013 “On Insurance Pensions”; Federal Law No. 166-FZ dated 15 December 2001 “On State Pension Provision in the Russian Federation”; Federal Law No. 53-FZ dated 28 March 1998 “On Military Duty and Military Service”; Federal Law No. 402-FZ dated 6 December 2011 “On Accounting”; employment contract; the data subject’s consent to the processing of their personal data. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
4 | Contractual counterparties: full name, email address, telephone number, profession, position, taxpayer identification number (TIN), information on education, identity document details, bank details, residential and registration address at the place of residence | mixed | other, special categories | The Constitution of the Russian Federation; the Labor Code of the Russian Federation; the Tax Code of the Russian Federation; the Civil Code of the Russian Federation; Federal Law No. 326-FZ dated 29 November 2010 “On Compulsory Medical Insurance in the Russian Federation”; Federal Law No. 165-FZ dated 16 July 1999 “On the Fundamentals of Compulsory Social Insurance”; Federal Law No. 167-FZ dated 15 December 2001 “On Compulsory Pension Insurance in the Russian Federation”; Federal Law No. 255-FZ dated 29 December 2006 “On Compulsory Social Insurance in Case of Temporary Disability and in Connection with Maternity”; Federal Law No. 400-FZ dated 28 December 2013 “On Insurance Pensions”; Federal Law No. 166-FZ dated 15 December 2001 “On State Pension Provision in the Russian Federation”; Federal Law No. 53-FZ dated 28 March 1998 “On Military Duty and Military Service”; Federal Law No. 402-FZ dated 6 December 2011 “On Accounting”; employment contract; the data subject’s consent to the processing of their personal data. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
5 | Representatives of contractual counterparties: full name, email address, telephone number, profession, position, taxpayer identification number (TIN), bank details, information on education, identity document details, residential and registration address at the place of residence, power of attorney details. | mixed | other, special categories | The Constitution of the Russian Federation; the Labor Code of the Russian Federation; the Tax Code of the Russian Federation; the Civil Code of the Russian Federation; Federal Law No. 326-FZ dated 29 November 2010 “On Compulsory Medical Insurance in the Russian Federation”; Federal Law No. 165-FZ dated 16 July 1999 “On the Fundamentals of Compulsory Social Insurance”; Federal Law No. 167-FZ dated 15 December 2001 “On Compulsory Pension Insurance in the Russian Federation”; Federal Law No. 255-FZ dated 29 December 2006 “On Compulsory Social Insurance in Case of Temporary Disability and in Connection with Maternity”; Federal Law No. 400-FZ dated 28 December 2013 “On Insurance Pensions”; Federal Law No. 166-FZ dated 15 December 2001 “On State Pension Provision in the Russian Federation”; Federal Law No. 53-FZ dated 28 March 1998 “On Military Duty and Military Service”; Federal Law No. 402-FZ dated 6 December 2011 “On Accounting”; employment contract; the data subject’s consent to the processing of their personal data. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
List of Personal Data Processed in the Personal Data Information System “Contractual counterparties”
No. | Description of Information (Category of Data Subjects: List of Personal Data) | Methods of Processing of Personal Data | Category of Personal Data | Legal Basis for Processing of Personal Data | Retention Period / Conditions for Termination of Processing |
1 | Representatives of contractual counterparties: full name, email address, telephone number, profession, position, taxpayer identification number (TIN), bank details, information on education, identity document details, residential and registration address at the place of residence, power of attorney details. | mixed | other | Processing of personal data is necessary for the performance of a contract to which the data subject is a party, beneficiary or surety, as well as for entering into a contract at the initiative of the data subject or a contract under which the data subject will be a beneficiary or surety. A contract concluded with the data subject may not contain provisions restricting the rights and freedoms of the data subject, establishing cases of processing personal data of minors unless otherwise provided by the legislation of the Russian Federation, or provisions making the failure of the data subject to act a condition for entering into the contract. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
2 | Contractual counterparties: full name, email address, telephone number, profession, position, taxpayer identification number (TIN), information on education, identity document details, bank details, residential and registration address at the place of residence | mixed | other | Processing of personal data is necessary for the performance of a contract to which the data subject is a party, beneficiary or surety, as well as for entering into a contract at the initiative of the data subject or a contract under which the data subject will be a beneficiary or surety. A contract concluded with the data subject may not contain provisions restricting the rights and freedoms of the data subject, establishing cases of processing personal data of minors unless otherwise provided by the legislation of the Russian Federation, or provisions making the failure of the data subject to act a condition for entering into the contract. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |
3 | Peer Reviewers: full name, year of birth, date of birth, month of birth, identity document details, email address, telephone number, residential and registration address at the place of residence, information on academic degree and title, information on membership in state academies of sciences, information on membership in editorial boards/editororial councils of other publications (including the title of the peer-reviewed scientific publication), postal address, position, place of employment, unique author identifiers. | mixed | other | Processing of personal data is necessary for the performance of a contract to which the data subject is a party, beneficiary or surety, as well as for entering into a contract at the initiative of the data subject or a contract under which the data subject will be a beneficiary or surety. A contract concluded with the data subject may not contain provisions restricting the rights and freedoms of the data subject, establishing cases of processing personal data of minors unless otherwise provided by the legislation of the Russian Federation, or provisions making the failure of the data subject to act a condition for entering into the contract. | Withdrawal of consent to the processing of personal data; achievement of the purposes of processing and expiration of retention periods for documents and information containing personal data; termination of the organization’s activities. |